Jean Campbell March 31, 2020 Checklist Template
As the countdown to the meeting begins, there is no time for you to rest at all as you have to work to a feverish pitch. Your meeting planner checklist or corporate event planning checklist becomes your sole companion as you verify, check and recheck whether you have left out something vital, if some new difficulty has arisen, whether everything is proceeding according to plan, etc. The final build-up period to a meeting is the most crucial and can be nerve-racking for meeting planners.
An ideal meeting planner checklist or event planning guide should comprise the goal and theme of the meeting; the agenda of the meeting; the venue of the meeting; an estimate of costs such as venue, refreshments, electricity, and decoration costs; the program of functions to be held and the cost of hiring a DJ and holding functions after taking auditions and getting quotations; initial cost quotations from different bidders on several items; list of sponsorships and the amounts for such sponsorships; the amount to be charged as admission fees; the tentative date of the meeting; the list of invitees and the list of VIPs to be invited; etc.
Although you can find some templates online that will give you some help getting started, you are going to be better off if you prepare your own party planning checklist. Each party is unique, so a list that you find online will probably not have everything you are going to need to make sure your party is a big success.
These lists are used extensively and also very well in facilities management. When one is the manager of a venue that rents out either rooms or conferencing facilities, it works well to design such a database where more than one person can log on via a website based program and book the desired venues and rooms. As the data will automatically be filled in, double bookings will not be taking place. Once again it should be noted that professional programming may be necessary for more complex tasks and needs.
If everything went as planned, remember you were just lucky. Because some terrible emergency could have cropped up that might have jeopardized the entire program. Your meeting planner checklist could have got torn or could have got lost taking with it the vendors and contractors receipts and other important documents and papers. Besides, if you were the only expert planning the meeting, a lot would depend on you. If you slipped up or failed, the whole event would collapse like a house of cards. Therefore, your nervousness right through the meeting planning process was only justified but is it right to stay so tense? Doubtless, you are a good meeting planner.
Major items to be covered include any surface that people touch (with hands, furniture, feet, etc.) like walls, floors, ceilings, cabinetry, appliances, sinks, or other `high traffic` items. Other items are at the landlord`s discretion and include siding or brick, lawn or landscaping, trees, and other less commonly covered areas. All forms should include a move-in and move-out checklist, date, and signature of both parties.